QR Codes for Events: Make Your 2025 Gatherings Unforgettable

Published: April 28, 2025

Planning an event in 2025? Whether it’s a wedding, concert, school fair, or business conference, QR codes can make it better for everyone. They help you share details, check people in, and keep guests connected—all with a quick scan. In this blog, we’ll show you how to use QR codes for events in 2025 to make your gatherings unforgettable. We’ll also share tips on using FastPlays, a free QR code generator, to create them. Let’s make your event the best yet!

Why Use QR Codes for Events in 2025?

QR codes are perfect for events because they’re fast, easy, and modern. In 2025, people expect things to be simple and tech-savvy. QR codes let you share info without paper, check guests in quickly, and even make your event more fun. They’re also free to create with tools like FastPlays, so you don’t have to spend extra money. Here are some big reasons to use QR codes for your next event:

Save Time: Guests can scan a QR code to RSVP or check in—no long lines.
Go Paperless: Share event details digitally and help the environment.
Make It Fun: Use QR codes to share photos, playlists, or games during the event.
Stay Connected: Link to a group chat or social media so guests can keep in touch.
Look Professional: QR codes make your event feel high-tech and organized.

How to Use QR Codes for Events: 5 Great Ideas

There are so many ways to use QR codes for events! Here are 5 ideas to make your 2025 gatherings amazing, with steps to create them using FastPlays.

Idea 1: Share Event Details Easily

Invitations can be a hassle to print and mail. QR codes make it easy to share all your event details digitally. You can put a QR code on a digital invite, poster, or even a social media post. When guests scan it, they’ll see the event name, date, time, and location—everything they need to know.

Here’s how to create an event QR code with FastPlays:

Go to FastPlays and pick the “Event” QR code type.
Type in your event details, like the name, date, and time.
Change the QR code color to match your event theme.
Click “Generate QR Code” and download it.
Add the QR code to your invitations or posters with a note like “Scan for Event Details!”

Tip: Test the QR code before sending invites to make sure it works perfectly.

Idea 2: Check Guests In Faster

Long check-in lines can frustrate your guests. QR codes make check-ins quick and easy. You can put a unique QR code on each ticket or email confirmation. At the event, volunteers scan the QR code to check people in—no paper lists needed.

Here’s how to set up a check-in QR code:

Create a webpage or form for check-ins (you can use a free tool like Google Forms).
Make a QR code on FastPlays that links to your check-in page.
Send the QR code to guests in their ticket email.
At the event, scan each QR code to check people in.
Use a free QR code scanner app on your phone to make it even faster.

Tip: Have a backup plan, like a printed list, in case someone forgets their QR code.

Idea 3: Share a Photo Gallery

Events are all about making memories! A QR code can link to a photo gallery where guests can see and share pictures. For example, at a wedding, you can have a QR code that links to a Google Photos album. Guests can add their own photos, too, so everyone gets to enjoy the memories.

Here’s how to make a photo gallery QR code:

Create a photo album on a site like Google Photos or Dropbox.
Get the shareable link for the album.
Use FastPlays to make a “Website” QR code with that link.
Download the QR code and print it on a sign at your event.
Add a note like “Scan to See and Add Event Photos!”

Tip: Make sure the album settings let everyone add photos, but keep it private so only your guests can see it.

Idea 4: Create a Group Chat for Guests

Want your guests to stay connected after the event? Use a QR code to link to a group chat on apps like WhatsApp or Telegram. This is great for conferences, where people want to network, or for reunions, where family members can keep in touch.

Here’s how to make a group chat QR code:

Create a group on WhatsApp, Telegram, or another app.
Copy the invite link for the group.
Go to FastPlays and choose the “Website” QR code type.
Paste the group link and generate the QR code.
Put the QR code on a sign or in your event program with a note like “Scan to Join Our Chat!”

Tip: Moderate the group to keep conversations friendly and on-topic.

Idea 5: Share an Event Playlist

Music makes events more fun! You can use a QR code to share a Spotify or YouTube playlist with your guests. For example, at a party, guests can scan the QR code to hear the songs you played—or even add their own.

Here’s how to make a playlist QR code:

Create a playlist on Spotify, YouTube, or another music app.
Copy the shareable link for the playlist.
Use FastPlays to make a “Website” QR code with the link.
Download the QR code and add it to your event decorations.
Add a note like “Scan to Hear Our Event Playlist!”

Tip: Pick songs that match your event vibe, like upbeat tunes for a party or soft music for a wedding.

Tips to Make Your Event QR Codes Work Better

QR codes are awesome, but you need to use them the right way. Here are some tips to make sure your QR codes work perfectly at your event:

Make Them Big Enough: Your QR code should be at least 1 inch by 1 inch so it’s easy to scan.
Use Clear Colors: Don’t use light colors on a light background—it makes the QR code hard to scan.
Tell Guests What to Do: Add a note like “Scan for Event Details!” so people know why they should scan.
Put Them in Good Spots: Place QR codes where guests can see them, like on signs, tables, or programs.
Test Everything: Scan your QR code with your phone to make sure it works before the event.
Have Wi-Fi Ready: Some QR codes need the internet to work, so make sure your event has Wi-Fi for guests.

Why FastPlays Is Perfect for Event QR Codes

FastPlays is the best tool to make QR codes for your events. Here’s why:

Free to Use: You can make as many QR codes as you want without paying.
Easy for Everyone: Even if you’re not tech-savvy, FastPlays is simple to use.
Custom Looks: Change the colors and add logos to match your event theme.
Lots of Options: Make QR codes for events, websites, playlists, and more.
Safe and Secure: Your data is safe with us, so you can trust FastPlays.

Real Examples of QR Codes at Events in 2025

Need some inspiration? Here’s how people are using QR codes at events in 2025:

Wedding: A couple puts a QR code on their invitations that links to an RSVP form and a photo gallery.
Concert: A band uses QR codes on tickets for fast check-ins and to share their Spotify playlist.
School Fair: A school adds a QR code to flyers that links to a volunteer sign-up page.
Business Conference: A company uses a QR code to link to a WhatsApp group for networking.
Birthday Party: A parent puts a QR code on decorations that links to a YouTube playlist of party songs.

Frequently Asked Questions (FAQs)

How do QR codes make events better?

QR codes make events better by saving time, going paperless, and adding fun features. They let guests check in fast, share details easily, and connect through photos or chats.

Can I use QR codes for free at my event?

Yes, with FastPlays, you can create QR codes for your event for free. There are no hidden fees, and you can make as many as you need.

What if someone doesn’t know how to scan a QR code?

Most smartphones have a QR code scanner in the camera app. If someone doesn’t know how to scan, you can help them by showing them how to point their camera at the QR code. You can also have a backup, like a printed list, just in case.

Do QR codes need the internet to work at an event?

Some QR codes, like ones that link to a website or playlist, need the internet to work. Others, like text QR codes, don’t. Make sure your event has Wi-Fi for guests if your QR codes need the internet.

Make Your 2025 Events Unforgettable with QR Codes

QR codes are a game-changer for events in 2025. They make everything easier—from sharing details to checking guests in to keeping people connected. With FastPlays, you can create these QR codes for free and customize them to fit your event. So why wait? Try these ideas at your next gathering and make it unforgettable! Head to FastPlays now to get started.

Have questions? Reach out through our contact form. We’re here to help!